Work Styles

Which work style do you have? Which is best for your personality and career?

The Bad Assistant: When To Switch, When to Fire

When to Fire a Bad Assistant | CorporetteWhat should you do when you’re stuck with a bad assistant, secretary or subordinate — and your assistant doesn’t assist? When is just time to switch assistants, or even fire the person? Reader K wonders:

We are a small (12 people) conservative professional investment firm serving high net worth clients. I recently moved from front office to portfolio assistant. The young woman who replaced me thinks she is doing a great job even though she was told by management that she needs to work on skills. She says she has a photographic memory and doesn’t take notes on anything I try to explain. I prepared “how to'” notes for her, but have had to print them for her repeatedly. She makes “to do” lists but rarely does items on the list. When I try to explain something, she has gotten up and walked off or continues to stare at computer screen. Her history shows that she is constantly on the Internet. I was told to monitor these things, but feel uncomfortable. I am working an extra 15 hours a week trying to do my new job and picking up slack on hers. Needless to say, I am stressed. Management is aware of issues, but not that I am really stressed out over this. How should I handle this?

Wow — I’m sorry, K, that sounds like it really stinks. You say she’s been warned; you say management is already aware of these issues. That all leads me to the following advice:

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Do Multiple Devices Boost Your Productivity — or Your Overwhelm?

multiple-devices-boost-productivityHow many devices do you have? Does having multiple devices boost your productivity — or just add to the feeling of being overwhelmed? Reader A has an interesting question:

So I was wondering, how many pieces of technology do you and your readers have? I am increasingly getting overwhelmed by it all. I have a desktop both at home and at work of course, then an iPad, then a MacBook Air, then my personal iPhone, and my work iPhone!! Too much I am thinking. So, if you had to ditch one (or more than one), what would it be? I would think the home desktop; yet, it is a pain to connect remotely to my desktop at work from my laptop or others. What then?

Interrrrrresting question — I’ve talked about my being overwhelmed by information, but not about device overwhelm. I’m curious to hear what readers say here, but I may have some solutions for you to help prevent device overwhelm… (That said, if possible I would ditch one of your two iPhones if at all possible — but if you’ve maintained two for so long I’m guessing it’s because there is a valid reason for it, and of course work/life separation is important.)

There’s a lot of interesting reading about how having different devices can actually boost your productivity; as this Wired article describes, it helps you focus by associating certain tasks with certain screens. (Question for the hive: does anyone have a multiple-monitor setup? How do you like it?) Here’s how I use this method:

  • I use my desktop almost exclusively for daily blog stuff.
  • I use my laptop (which doesn’t do well without a power cord) as a standing workstation (I just set it on top of our credenza), usually when I’m opening a zillion bookmarks and shopping for TPS reports or the like.
  • I use my iPad for work email as well as for focused writing with my Bluetooth keyboard. (OK, I also use my iPad for fun web surfing while watching television.)
  • I still use my netbook for work whenever I travel. (It’s very clunky but gives me a PC experience.)
  • I’m pondering getting a Kindle because I’ve learned that I simply do not read books and other long-form things on my iPad but would like something to bring to my bedside table. (Although really, if I could find the cord for the Orbo my son hates I could use that as a Kindle!)

That said, I do depend on a few different services to keep everything aligned among my devices, and I highly recommend them if you’re feeling overwhelmed.

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Your Job, Your Career, or You: When to Quit Your Career

hate job or hate careerWhen should you quit your career? How do you know when you’ve chosen the wrong one? How long should you give yourself before you quit — and how many jobs should you try in that career? Reader F has SUCH a great question about this:

Question for you: how do you know if you hate your particular JOB or hate your whole CAREER? I’m a first year associate in (the biggest of) big law, and I know it was supposed to be hard — I knew I was going to bill 200 hours a month coming into this! — but I think my position might be particularly hard because of people I work for. How do I know the difference between a challenging environment (and maybe should switch jobs) or a terrible career choice (and maybe should switch careers)? At what point do you throw in the towel and say, “It’s not them, it’s me”?

I can’t wait to hear what readers say here because I think this is something a LOT of people — particularly entry-level BigLaw lawyers — struggle with. We’ve talked about changing careers before (the pros and cons of different careers, as well as my own experience in career changes. While I had yet to find my fit in the law before I decided to focus on this blog, many of our readers are happy lawyers, and hopefully they’ll have some great advice for Reader F. For what it’s worth, though, here’s my take:

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How to Choose the Best Office

How to Choose the Best Office | CorporetteIf you could pick any office, which would you choose? What factors would help you choose the best office? Reader C wonders…

I’m thrilled to have accepted a new job! I’m an attorney in my late 20s making a lateral move to a mid-size boutique firm after five years with my current shop. Of all the things on my to do list, one is really stumping me.

In discussion with the office manager of my new firm-to-be, we arranged a day for me to come by in a week to deal with paperwork, etc. before I start. She told me I could pick my office that day, so it could be set up for me. I said, “Great!” Then I hung up the phone and thought, “What?”

Other than the obviously draw of bigger + more light — what should I think about or ask when I get to choose my own office? As a luxury I didn’t have at my first job out of law school, it feels like an opportunity that might (but not necessarily will) be seen as a strategic choice. There will be associates both senior and junior to me, and I’d hate to unwittingly end up in territory typically reserved for interns (especially because I look so young). Am I overthinking this?

Aaah, the pressure — I feel for you, Reader C. We’ve talked about whether location or size matters for offices, as well as how to decorate your first office, and what to keep in your desk, but we haven’t explicitly talked about this. Some considerations:

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Five Ways to Improve Your Focus

improve-focusDo you struggle with focus at work (or, hey, at home)? What tips and tricks have you found to improve your focus?  I am always looking for the best ways to improve my focus, but keep coming back to a few ideas…

  1. Eat that frog. I have yet to read the book of the same name by Brian Tracy, but I really like the idea: whatever you’re procrastinating on most — your “frog” — get it done first thing in the morning.  As in: eat the frog. (Half of the trick here is knowing what your frog is!)  Once the frog is out of the way, I find that my mental focus is a lot better — or, at least, I’m free to procrastinate on other things. [Read more…]

Becoming a Better Manager: Books and Online Resources

Become a Better Manager | CorporetteHow do you become a better manager and a more effective leader — whether you’re new to management or you’ve supervised people for a while and want to improve?

In the past, we’ve discussed various management books for women before, but readers recently discussed their favorites, so we thought we’d round them up, as well as some additional online resources for honing your skills.  (We’ve also discussed dressing like a managerimposter syndromedelegating work, and whether you should be friends with staffers.)



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