How to Organize Your Office

How to Organize Your Office | CorporetteLet’s talk about a subject near and dear to our hearts, ladies: how do you organize your office and your work (or otherwise get things done)? We’ve talked about cute office supplies, the best notebooks, planners, and office padfolios — as well as how to keep notes to CYA — but we haven’t talked about this directly.  Reader A wonders:

I would love to see more articles on the best ways to organize your work in the office, i.e., a folder with separate notes for each project or client v. one notebook for all meetings/projects, how to organize your day or to-do list, how to turn meeting notes into a to-do list, etc. I’d also love some suggestions on day planners, notebooks, and other office supplies.

Fun topic!  Personally, when I was a lawyer, I played around with having a single notebook per case, as well as having one notebook or notepad that I grabbed whenever I was heading out to take notes.  If memory serves I finally settled on a folder system — I would keep one “general” folder with all of my initial notes from prior pleadings and general strategy notes, and then I’d start a new folder for each major assignment I was tasked with (memo, research, portion of a brief, whatever).  I would keep the recent and active folders near my desk in a folder tower (where each case had its own little slot — something similar to what I had is pictured above), and then move them to a filing drawer or redweld once the case was Really Truly Over, or once the assignment got stale enough and I needed more room closest to my desk. (Oh, and I love my label maker.) [Read more…]

How to Manage Your Time

How To Manage Your Time | CorporetteHow do you manage your time, either to meet billable minimums, stay motivated and productive, or to fit everything into your life? February is time management month — and we haven’t talked about how best to manage your time in a while. Here’s Reader T’s question:

Would you consider doing a post on billable hours – specifically, what people’s minimum requirements are, and how they go about meeting and/or exceeding those minimums? My firm requires 2000 hours and I had a horrible time last year just making the minimum. I swore this year would be different, but it seems I am back to my old ways. What do people do to stay continuously motivated and productive?

I recognize that this question is geared toward the lawyers who read your site, but maybe others have similar goals/requirements that they have to satisfy?

Great question!  I haven’t been in a billables environment for a while (and even then, my firm had no required minimum), but time management is something I still struggle with daily, so I’m curious to hear what readers say. My top tips are: [Read more…]

Open Thread: The Best Apps for Helping with Information Overload

How to Deal with Information Overload | Corporette (my brain feels like this desk!)I’m curious, ladies — am I the only one who is crushed by the overwhelming amount of information hurtling my way on a daily basis?  I get about 600 emails daily.  Every time I log on to Facebook or Twitter I end up throwing at least 5 new articles onto my “read it later” list via Pocket (which now has something like 1150 unread articles).  Pinterest seems like a bottomless pit of recipes and DIY projects that I know I’ll never try but decide to Pin anyway.  Not to mention the numerous magazines I get monthly, and the 1000s of RSS feeds in my Netvibes reader. (In fact, when I first started this blog I swore I would never do more than a few posts a day because I had stopped reading other blogs like Jezebel and Gawker, overwhelmed by the sheer number of posts every day.)  So… how do you deal with information overload?  I have a few suggestions, but I’m really curious what you guys do — do you rely on certain apps?  Do you have methods (like maintaining inbox zero, or declaring email bankruptcy on a regular basis)? What helps?

For my $.02: [Read more…]

How to Schedule Appointments When You’re Very Busy

how to make appointmentsHow do you stay on top of hair cuts and other personal care appointments when you’re a busy professional? Reader S, who is about to start as a summer associate, wonders…

I’m in law school, about to start as a summer associate at a firm in NYC, and I was wondering if you had any advice on scheduling appointments while working at a firm. I know that as a summer, I probably won’t have the same workload as I would as a junior associate, so this is mostly a question for the future. When you were in BigLaw, how did you stay on top of things like hair cuts and waxing appointments? It just seem like the hours you need to be working and in the office would make it really hard to schedule things in advance or take the time off to get in with your favorite person.

Great question, S — for my $.02, the answer is to make friends with your calendar system. Let me explain:

- Schedule appointments at the first or last appointment of the day. Doctors, hairstylists, it doesn’t matter — everyone who is appointment-based falls behind. Another option: take advantage of weekend appointments where offered.

- Schedule WELL in advance. The first or last appointment of the day (or the weekend appointment) can be really hard to get, which is why you should try to schedule everything ahead of time, when you can afford to wait a few weeks or months. [Read more…]

How to Nap at Work

how-to-nap-at-workDo you nap at the office?  What are your best tips for napping at the office (possibly without getting caught)?  We took a poll on office naps a thousand years ago, but haven’t really discussed since then, and I thought it might be an interesting topic.

First, some factoids from the Internet — according to Inc., researchers concluded in 2010 that “napping can improve the brain’s ability to retain information, noting that a middle-of-the-day reprieve ‘not only rights the wrong of prolonged wakefulness but, at a neurocognitive level, it moves you beyond where you were before.'”  More and more offices are adding nap rooms (or buying “sleep capsules,” which give you a bit more privacy).  (On the flip side, as Salary.com notes, some companies still consider it grounds for firing – know your office!)  For the DIY-nappers, there’s even a fully funded Kickstarter campaign for a pillow that gives you a “micro environment in which to take a comfortable power nap” (pictured — you can now buy the pillow for $99). Apparently, in Japan napping is so popular among top executives that there’s an entire culture around it.  It’s important to note that napping is not necessarily “sleeping” — and even if you normally take 30+ minutes to fall asleep at night you can reap the benefits.  According to Lifehacker, Pzizz is a new tool that can help you “learn” to power nap (and help with nighttime insomnia too).

So, ladies — do you nap at the office?  Is there a nap room or other space available for napping, and do you actually use it?  Have you picked up any tips or tricks (signs on the door, special messages for your secretary, etc) that makes napping at work easier? [Read more…]

Sniff, Sniff: What to Do When You Think You’re Getting Sick

What do you do if you think you’re getting sick — and how do you ward off a cold? We’ve talked about how to work when you’re sick, as well as whether you should cancel client meetings if you’re sick and “heavily drugged with cold medicine.”  But I think we’ve all been there: you wake up and feel that nasty tickle in the back of your throat, or perhaps you sneeze twice (when you always only sneeze once) — and you can tell: it is coming.  So what do you do to ward off the sickness, or make it pass faster? (Pictured: Monster tissue cozy by Trigo, available for $8 at Etsy.)

For my $.02, I swear by a few big things: [Read more…]