The Busy Woman’s Guide to Using Evernote and Other Note-Keeping Apps

busy woman's guide to using evernoteI don’t know about you, but I’ve seen a zillion tips on how to use Evernote and other note-keeping apps — but all seem geared at freelancers or entrepreneurs.  So we thought we’d do a roundup of some top tips for busy working women, but we want to hear from you guys: DO you use Evernote or a similar system? HOW do you use it, and what are your favorite tips?

A bit of background: Evernote is a web/app-based program that is billed as being a digital brain. You can use it for almost anything: project planning; note-taking; storing and organizing things that can include to-do lists, travel details, grocery lists, and gift lists; and much more. You can organize your notes and other content into notebooks (with or without tags), clip content from ebooks and webpages, send designated types of emails to your account, create checklists and reminders, save images, save PDFs and other files (which become searchable), share content with other people, record audio, take photos and scan documents (e.g., business cards, whiteboard notes, takeout menus, product warranties, receipts), add hand-drawn pictures or handwritten notes, and sync across your devices. Evernote also works with many other applications, like Google Drive (beta), Scanner Pro, IFTTT, Pocket, and DocuSign. You can use Evernote for free (several features plus 60 MB new uploads each month) or choose one of the paid plans.

Of course, other programs are similar to Evernote — and considering the recently-announced price increase, if you want your info synced on more than two devices, now is a great time to be aware of Evernote alternatives as well, such as:

  • OneNote – Lifehacker just did a showdown comparing Evernote and OneNote.
  • Google Keep and Google Drive – Tech Republic recently discussed how to ditch Evernote in favor of Google apps.
  • Some of the functionality but not everything:
    • B-Folders – not very easy to save articles beyond copy/paste, but: very secure, includes contacts, syncs across desktops and Androids; Kat’s written of her love for it for keeping track of various lists.
    • Pinterest – nice way to save articles or recipes for later. Con: it often only works if there’s a picture in the article to pin (since it’s a graphic search engine). Also, you can’t make to-do lists or save things like emails.
    • To-do list apps like Remember the Milk, Wunderlist, Teuxdeux, Todoist, and more.
    • iPhone Notes app – allows you to make buying lists, recipes, and more; can access on your PC through iCloud.
    • Meal planning apps like Pepperplate or Cozi (family scheduling, grocery shopping, recipe keeper and more).

Here are some of our best tips for using Evernote and other similar apps — readers, what are yours?

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How to Prepare for Law School

how to prepare for law schoolLawyers: how did you prepare for law school? Law students, what do you wish you’d done to prepare? Ladies with an MBA or other graduate degree, what did you do to prepare for grad school?  Were you more concerned with substance (such as trying to get ahead on class reading, or better educated on the topics you’d be studying), networking (such as researching the professors and adjuncts you’d be studying with), or another side of things, such as financially preparing for grad school, or emotionally preparing yourself? What are your top tips for readers heading back in a few months? 

Kate and I are working on a massive update of our last post on the best work clothing brands for different body shapes, and it’s taking too long (stay tuned!) so I thought we’d have a fun open thread instead today. For my own experience with law school, I was glad that I spent the summer beforehand doing some light reading of one or two of Glannon’s Examples and Explanations series (as recommended by another book I read that hasn’t been revised in many years), which taught me various lessons such as that a tort is NOT a dessert. Super dorky!  One of the other things that I was happy I did was to take to lunch a number of different lawyers I knew who were working in the field I thought I wanted to be in — they gave me great advice for law school itself as well as identified general opportunities to help my career path (such as clerking, law firms to work for, nonprofits to check out, etc).

In terms of what I wish I had done — I wish I had spent more time learning about different Georgetown professors and opportunities, as well. Once you get in the mix of law school it can be a little all-consuming, so doing prep work beforehand would have been a good thing.

Ladies, let’s hear from you!  How did you prepare for law school, business school, or another graduate degree program? (If you went straight through, please note that; if you had a year or more between undergrad and grad, please note how long.)

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Energy Foods for Work

Energy Foods for Work | CorporetteLet’s face it, ladies: no one wants to get hangry at work — and long workdays are only made worse by sugar crashes.  So a working woman’s gotta eat smart during the workdayBut what are the best foods to maintain your energy during a long day at work? Which are YOUR favorites to keep your mind and body fueled properly?  

Good strategies to follow for maintaining your energy at work are eating frequently (no skipping meals!) to keep your blood sugar at the proper level, choosing protein-rich foods and complex carbohydrates, and drinking enough water. Wise choices include nuts and nut butters, eggs, yogurt, oatmeal and other whole grains, fruits and veggies, and high-protein salads. In general below, we’ll focus on choices that are healthier than grabbing some chips from the vending machine or chocolate from the communal candy jar; eating a lot of fat and/or sugar will actually make you more tired in the long run — but if you have any high-energy favorites from the vending machine or local bodega, we’d love to hear em!

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Answering Work Email at Home

Answering Work Email at Home | CorporetteDoes your boss send you emails at all hours? Are you expected to respond immediately to answer work email at home — either in a clear “policy” way or in an unspoken, pissy-but-won’t-tell-you-why way? Do you try to draw a line in the sand and purposely not reply during certain hours, even if you get the email? If you’re a supervisor or boss, do you make an intentional effort to not send email during nights and weekends? I’ve seen a lot of friends and readers bringing up this issue lately, so I thought we’d discuss.

Looking back — the BlackBerry hit the market when I was a second or third year in BigLaw. It was a sea change — before that you had to be sitting at a computer to log in to check your email.  I remember feeling like a rebel by setting my BlackBerry to turn off automatically every weeknight from 12am to 6 am, and (gasp!) 10 PM to 8 AM on weekends.  (I mostly did this because — without fail! — we’d get what amounted to a spam digest alert every single morning at 4 AM. My BB would vibrate loudly on the table in the tiny studio apartment I lived in then, waking me up and causing stress.)  Now that everyone has an iPhone, though, I feel like it’s every industry — no longer just lawyers, and no longer just high level employees.  For a while you could refuse to have work email on your phone, but I don’t even think that’s an option any more, at least for most workers. Of course, a lot of this comes down to “know your office” — as well as “know your boss.”

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How to Delegate

how to delegateLadies: let’s talk about the art of delegating work to your secretary, assistant, or another third party. More and more I feel like knowing how to delegate is key to success in work and life — you can’t micromanage everything. Besides, if you bill by the hour, remember that your client doesn’t want to pay, say, $500 an hour for someone to photocopy something! So: what tasks do you delegate? How did you learn how to delegate, and what are your best tips for women thinking about what they should assign to others? (Previously: we’ve talked about how to show your appreciation to a great assistant, and when to fire a bad assistant, as well as apps like Fiverr that let you delegate some things to third parties.)

For my $.02, for working women with an assistant, I’d seriously look at delegating tasks like:

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Open Thread: Vacation Time

Vacation Time | CorporetteAs the close of 2015 is almost upon us, here’s a question: did you use your vacation time? If you did (congratulations), please regale us with stories — wheredja go, whadja do, how’d you find the time to plan/schedule it, which app/service would you recommend, etc. — but if you DIDN’T (which historically was me), why not? Did you just have too much work? Did you not feel comfortable scheduling something with your work calendar? Was it a budget/priority thing? For everyone — do you have any big plans for 2016?

For my $.02 — I almost never used all of my vacation time, and looking back it was largely because I worried it would reflect poorly on me at work. I also was worried that I would spend all this time/energy/money researching a vacation only to have it cancelled at the last minute due to work. I felt pretty comfortable in BigLaw scheduling trips to see my parents, both because we had religious reasons (Christmas, Easter) for the trips, as well as because I knew my parents had good Internet service and would understand if I had to turn it into a working vacation. And of course I would tack on a day or two here or there if I was traveling for a friend’s weekend wedding or whatnot.

But in terms of fun vacations, particularly in places without reliable Internet access? The stress usually stopped me from going. For example, my now husband took me to Paris a few months after we started dating, and I was terrified the trip would be cancelled, that there would somehow be a disaster ON the 5-day trip (I had nightmares of having to find an “Internet cafe” to work in for hours, paying in 15-minute increments with a dial-up modem). I worried that when I left I would be working without sleep to get all the work done — and I worried that when I returned there would be a mountain of work waiting for me. The trip turned out fine, of course. (Ok, I got food poisoning, which was less than awesome for a romantic vacation, and we totally failed to make it to Reims because I misunderstood the train schedule, but workwise it was fine.)

Another reason I didn’t travel much while working in BigLaw: I could never get the timing right to travel with friends, and I never dated anyone seriously enough to even ponder a vacation together (until I met my husband) — and I was hesitant to travel by myself as a single woman. In my non-profit job, I didn’t have nearly as much vacation time, I didn’t have seniority to choose when to take it, and we didn’t have the budget anyway to take vacation without some serious sacrifices. [Read more…]